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Calling notice for Annual General Meeting – Thursday 26 June 13:00-14:30 – and nominations invited for Executive Committee

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This is a calling notice for the branch Annual General Meeting which will take place on Thursday 26 June 2025 between 1.00-2.30pm.  This meeting will be hybrid and registration details have been emailed to members. Lunch will be provided for those attending in person, please RSVP in advance.

At the AGM, the new Executive Committee (EC) for 2025/26 will be confirmed. 

As a branch we need to expand the base and diversity of people gaining experience in making our union work. 

If you are interested in being nominated to a Branch Officer or Ordinary Committee Member position (see the list of available positions below), or would simply like more information on the roles, you can contact the Branch Secretary (Sean Wallis, s.wallis@ucl.ac.uk ) or the Branch President (Holly Smith, holly.smith@ucl.ac.uk) for further information (or any of the current branch officers or EC members).

This year we have had vacant positions on the EC, and a fraction of the potential 15 EC members, which has created challenges. When members who do not have their own Dept Rep seek advice or support from the branch it is members of the EC who respond, and we have over 300 such requests a year. Therefore, we strongly encourage members of the branch to put themselves forward for officer positions or ordinary EC member positions if you would be willing to support members in this way. 

To submit a nomination for any branch officer or committee member positions you need to complete and submit this form.  A copy of your form will be emailed to the Returning Officer (RO) for this election, Francois Guesnet.  You will also receive a copy of your form via email along with further instructions to forward the email to the two members who are nominating you, so that they can forward the email to the RO in order to confirm their nomination (their emails will count as their ‘signature’ for the nomination).

The officer positions to be elected (click through for job descriptions) are:

  • President
  • Secretary
  • Vice-President
  • Treasurer
  • Membership/Recruitment Secretary
  • Case Work Secretary
  • Communications Officer
  • Equality Officer
  • Anti-Casualisation Officer
  • Health & Safety Officer
  • Environment Officer
  • Postgraduate Officer
  • Pensions Officer 

In addition, there are up to 15 ordinary EC member places available.

The deadline for nominations to EC member and officer posts is 28 days before the AGM, which is Thursday 29th May 2025, by close of business (17:00).

If, by the time the deadline for nominations is reached, any of the officer positions are contested, the Returning Officer will inform those nominated, to confirm their nominations, and the Branch Administrator so that election statements may be circulated, and we will hold an electronic ballot of branch members to elect the contested positions according to the Branch Rule 10. Ordinary EC members (non-officers) will be elected by a show of hands at the meeting. 

If you have any concerns about election irregularities, please report these to the Returning Officer (Francois Guesnet, f.guesnet@ucl.ac.uk ).

Further information can be found on this webpage.

Branch Social

After the AGM, from 5pm, please join us for a branch social.  Registration is not essential but it does help with catering numbers, so please RSVP if possible (see email for details)

UCL UCU Executive Committee
https://ucl-ucu.org.uk

Reference: 

UCL UCU Branch Rules on the Executive Committee composition and the running of elections can be found in paragraphs 7 – 10.

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